Administrative Assistant/Document Controller

  • Cork
  • Temporary 12 months
  • JO-1811-64019_1542966679

Summary

Our Cork based Multinational Biopharmaceutical client has an opening for an experienced Administrative Assistant/ Document Controller to join their team

Responsibilities:

  • Perform administrative support tasks
  • Schedule executive appointments and meetings
  • Calendar & organisation chart maintenance
  • Prepare expense reports
  • Prepare and edit executive presentations
  • Arrange travel and organize events internally and externally
  • Handle Visa applications and documents for stakeholders and guests
  • Support the whole team for any administrative/company related requests
  • Working with the internal financial system (SAP/AS400) - offer requests, purchase orders creation, invoice handling
  • Organisation of meetings (from 1:1 up to meetings for 100 people), booking rooms, materials preparation.
  • Updating of procedural documents
  • Issuance of documents to the Operations Department
  • Maintains high housekeeping standards in the office area (including 5S).
  • Maintains the notice boards and the display area in the department.
  • Any other duties assigned by your lead.
  • Coordinating communications

Requirements:

  • Typically requires a minimum of 3 + years' experience as Administrative Assistant
  • Ability to communicate in English, both verbally and in writing
  • Advanced computer skills (Excel, Power Point, MS Word, etc.) and operation of other peripheral devices
  • AS400 experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within AS400
  • Experience of scheduling complex travel arrangements including multi-leg domestic and international travel
  • Advanced secretarial/clerical abilities with a history of high performance
  • Ability to handle and prioritize a large number of simultaneous assignments
  • Experience with event planning and coordination
  • Outstanding communication and people skills
  • Good presentation skills.
  • Highly disciplined and organized
  • Ability to work as part of a team and foster collaboration

Education:

  • Leaving Certificate or equivalent minimum

Fastnet has a strict confidentiality policy - please be assured that your details will never be forwarded to any third party without your consent.

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